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Job Description:

Position: Executive Assistant – MD & CEO

Location: Noida

Experience: 6-8 Years

Notice Period: Immediate - 15 Days


Job Description 

We are seeking an experienced and motivated Executive Assistant to support our MD & CEO. The ideal candidate will be a self-starter who pays extreme attention to detail, works well under pressure, is an efficient multi-tasker and can effectively juggle priorities.

This role requires in-depth knowledge of company operations, policies, and procedures and will handle details of a highly confidential and critical nature. This role requires a business savvy mind and will need to anticipate questions and next steps on projects and processes before they happen. 

  • Job Responsibilities 
  • Calendar management - coordinate all the meetings which includes virtual meetings as well.
  • Travel planning & support -- domestic & international.
  • Provide support to the CEO in delivering overall strategic objectives.
  • Provide administrative services including diary management, booking meetings, planning events, organising travel and preparing travel itineraries, correspondence and prioritising emails for the CEO.
  • Work closely with the CEO and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the CEO.
  • Ensuring all correspondence and relevant materials are produced in a timely and accurate manner.
  • Coordinate departmental reports and documentation for the Board of meetings and other meetings with outside partners.
  • Coordinate, attend and take minutes for the CEO’s meetings and any other relevant meetings.
  • Conduct research/ analysis as directed by the CEO.
  • Produce reports for the CEO as and when required.
  • Follow up on action points from meetings on behalf of the CEO.
  • Provide administrative support to the CEO in the follow up and completion of departmental work plans, implementing organizational projects and programs.
  • To provide administrative support to the CEO in the leadership and management of the organization.
  • To provide administrative services to out-station offices such as responding to queries, issuing memos and following up on CEO requests.
  • Requirements & Needed Skills 
  • Min Bachelor’s Degree.
  • Knowledge of Google sheets, computer savvy.
  • Minimum of 6-8 years of experience as an Executive Assistant.
  • Should be very strong on follow-ups.
  • Professional, completely discrete and able to work with highly confidential matters.
  • Ability to prioritize and accomplish tasks with minimal supervision in a very fast-paced environment and apply sound judgment.
  • Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
  • Reliable and highly accessible.
  • Demonstrates strong judgment, emotional intelligence, and integrity.
  • Remains calm under pressure with strong executive presence.
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google sheet.
  • Experience in corporate events or coordinating internal events a plus.
  • Age between 35 to 45 years.(Pref. Married)