Position: Executive Assistant – MD & CEO

Location: Noida

Experience: 6-8 Years

Notice Period: Immediate - 15 Days

Job Description 

We are seeking an experienced and motivated Executive Assistant to support our MD & CEO. The ideal candidate will be a self-starter who pays extreme attention to detail, works well under pressure, is an efficient multi-tasker and can effectively juggle priorities.

This role requires in-depth knowledge of company operations, policies, and procedures and will handle details of a highly confidential and critical nature. This role requires a business savvy mind and will need to anticipate questions and next steps on projects and processes before they happen. 

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• Job Responsibilities 
• Calendar management - coordinate all the meetings which includes virtual meetings as well.
• Travel planning & support -- domestic & international.
• Provide support to the CEO in delivering overall strategic objectives.
• Provide administrative services including diary management, booking meetings, planning events, organising travel and preparing travel itineraries, correspondence and prioritising emails for the CEO.
• Work closely with the CEO and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the CEO.
• Ensuring all correspondence and relevant materials are produced in a timely and accurate manner.
• Coordinate departmental reports and documentation for the Board of meetings and other meetings with outside partners.
• Coordinate, attend and take minutes for the CEO’s meetings and any other relevant meetings.
• Conduct research/ analysis as directed by the CEO.
• Produce reports for the CEO as and when required.
• Follow up on action points from meetings on behalf of the CEO.
• Provide administrative support to the CEO in the follow up and completion of departmental work plans, implementing organizational projects and programs.
• To provide administrative support to the CEO in the leadership and management of the organization.
• To provide administrative services to out-station offices such as responding to queries, issuing memos and following up on CEO requests.
• Requirements & Needed Skills 
• Min Bachelor’s Degree.
• Knowledge of Google sheets, computer savvy.
• Minimum of 6-8 years of experience as an Executive Assistant.
• Should be very strong on follow-ups.
• Professional, completely discrete and able to work with highly confidential matters.
• Ability to prioritize and accomplish tasks with minimal supervision in a very fast-paced environment and apply sound judgment.
• Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
• Reliable and highly accessible.
• Demonstrates strong judgment, emotional intelligence, and integrity.
• Remains calm under pressure with strong executive presence.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google sheet.
• Experience in corporate events or coordinating internal events a plus.
• Age between 35 to 45 years.(Pref. Married)